Material Master Process using Adobe forms

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In one of our client’s project we have implemented the Material Master process of create, extend, modify and delete a material using Interactive Adobe forms, Webdynpro ABAP and Module pool programming.

In this blog we will take an example of Material creation scenario and will go through the existing process, new process for Material Creation.

Earlier process

The earlier process consists of two Groups :

1. Material Requester :
Will be responsible for gathering the details for the material creation from the user and filling up an excel sheet and manually emailing it to the Master Data Manager for further processing.

2. Master Data Manager :
Will be responsible for checking the filled up excel sheet, check for duplicates through transaction MM03, MM60 and manually creating material in SAP through transaction MM01. On completion manager will manually send a mail to the user with the Material Number generated.

Below is the image of the existing process :


New Process

The new process also consists of two Groups but the responsibilities of each group is enhanced :

1. Material requester :
The user will directly fill up an adobe form which is present in an ABAP Webdynpro application. The form will have all the details necessary for creating a material. The form will be submitted and in exchange user will receive the request number. On submit the data will be stored in the tables in ECC and a mail will be automatically send to the master data manager notifying a new request has been created for material creation.
2. Master Data Manager :
Master Data Manager will execute a transaction code created by a module pool report which will be used to process the request. Using the report, manager can search for duplicates, copy records from other materials and create a material. Once created mail will be send automatically to the user with the material number generated.

Below is the image of the new process :


Advantages :

1. Time will be saved both for Material requester and Master data manager.
2. No need of remembering to send mail as the mail will be send automatically.
3. Manager can easily track whether the requests are pending or completed.
4. Manager can track down the number of requests completed in a particular time period.

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By Pradipta Baral (on behalf of SAP Consulting Team)

SAP :: Streamlined

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