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Overcoming Purchase Order Bottlenecks with Next-Gen SAP Solutions

Purchasing business amenities, time to time, is a necessity for all types of companies to run business operations smoothly and efficiently. Different types of goods are purchased according to the demand of the business operations. A proper record is maintained to determine the goods/services that are purchased. That’s why for every purchase, a purchase order copy is provided to the vendor including the details about the items required.

 

This purchase order can be sent to the vendor through email, fax and print etc. Generally, the companies have all the details of the vendor, including name, address and email etc. All this data is safely stored in vendor master data.

Email or Hard Copy?

Companies have to send the purchase order copy to the vendor in case an order is placed. However, this has become a challenging task for the companies. This is because in standard SAP, output types use transmission mediums for communication such as Email, print (hard copy), fax etc. Each medium has an individual output type corresponding to it. But some firms want to send the purchase order copy either by email or print (hard copy) using only one output type. They just want to send the purchase order copy either through email or print, not by both ways. This approach not only saves time but also leads to ease of operation.

Why is it important To Get Rid of Traditional SAP Approach?

Purchase orders are a vital component of every successful business. Some benefits of resolving the issue associated with the standard SAP structure include:

  • Smooth and efficient business operation
  • Time saving
  • Avoid any confusion
  • No need to create excessive documents
  • Control and visibility
  • One, single standard procedure

Solutions Tried by Companies to Solve the Purchase Order Issue

Clients select one output type for either of the two mediums (Email or print) to send the purchase order copy to the vendor in standard SAP.

Why Conventional Methods Adopted By Companies To Resolve Issue Generally Doesn't Work

Unfortunately, the standard SAP doesn’t support the option of sending the purchase order copy to the vendor by one method. Both email and hard copy route is followed. Standard SAP does not provide the facility of sending the purchase order copy using one output type for either of the two mediums.

What is the Sure Shot Way To Prevent this Problem For Once And All

The developers come up with a solution by improving the available code. With this enhancement, clients companies are allowed to send the purchase order copy either by email or print. For instance, companies can easily send the purchase order copy to the vendor’s email addresses stored in the vendor master data. Also, it can now send print or hard copy of purchase order copy to the new vendors whose email addresses were not available in the vendor master data. This information could be sent using only one output type.

Benefits of Improved SAP System

  • Easy to maintain the records
  • Save considerable amount of time
  • Smooth and hassle free operation
  • Zero Confusion

Every organization has a lot to benefit from the improvements in the standard SAP’s purchase order system. Our SAP consultants deliver solutions that works as per the organization’s unique requirements.

Next step

Facing a similar situation? Call our SAP consultants today and discuss your organization’s specific issues in detail.

 

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